Job Description

We are seeking a Personal Assistant to join our client's team! This role provides comprehensives personal support to a high level executive. This role encompasses a broad range of duties, including scheduling, communication, and research.

Personal Assistant Duties and Responsibilities:

• Supports executive directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc.
• Provides administrative support.
• Makes administrative decisions and takes action in their absence.
• Manages a high-volume travel schedule.
• Conserves their time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications.
• Coordinates projects by capturing timelines and strategies and delivering progress updates.
• Prepares meeting rooms for appointments, coordinates schedules, and greet customers and clients prior to meetings.
• Keeps, prepares, and distributes minutes of meetings.

Skills and Qualities:

• Excellent communication in English and Spanish, organizational, and time management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, detail-oriented, and able to work independently and as part of a team.

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