Job Description

Join to apply for the HR Coordinator role at Hoffman Mechanical Solutions, Inc.

Job Title: Human Resources Coordinator

Reports to: Human Resources Director

FLSA Status: Non-exempt

Position Purpose: The role of the Human Resources Coordinator is to contribute to the day?to?day operations of the Human Resources team. This role will coordinate new hire orientation, onboarding, department events, company communications, maintaining employee personnel records and updating the HRIS system. This role also helps in other areas of human resources by doing special projects. This position requires an individual that will be passionate about fostering a work environment consistent with the company culture. The Human Resources Coordinator must have the ability to work under pressure, demonstrate active listening and exhibit organizational skills. This position requires an individual who is customer?oriented with the ability to manage multiple priorities with deadlines while maintaining confidentiality and attention to detail.

Duties and Responsibilities

• Coordinate the pre?hire process including tracking of criminal background checks and pre?employment drug screens.
• Process HR documents such as new hire documents, policy acknowledgement forms and I-9 documentation.
• Coordinate New Hire Orientation and onboarding as well as regular follow?up with new employees and managers to ensure a smooth orientation experience.
• Coordinate, maintain and generate Human Resources related files, and records.
• Act as liaison with Treasury/Payroll, providing information as requested.
• Coordinate and conduct required screenings in accordance with client specific requirements.
• Act as the first line HR contact for employees on topics of policy and procedures, timecard discrepancies and paid time off.
• Maintain Company organizational chart and all company employee roster.
• Generate reports for other departments and executive management as requested.
• Work with benefits team as needed to assist with employee health and welfare plans.
• Coordinate drafting and distribution of new hire announcements and other notices, including those required by federal, state, and local regulations.
• Assist with creating and updating job descriptions and ensuring they are compliant with federal/state/local regulations.
• Conduct audits of payroll, benefits, and other HR programs, and recommend corrective actions.
• Assist the recruiting team as necessary.
• Ensure the effective utilization of plans related to HR programs and services.
• Ensure legal and ethical compliance with federal, state, and local laws.
• Assist the Human Resources Director with various research projects and/or special projects.

Position Requirements

• Associate or bachelor's degree with major coursework in Human Resource Management.
• Two or more years' experience working in an office environment, three years of Human Resources preferred.
• Ability to exercise good judgement and maintain confidentiality in connection with critical and sensitive information, records, and reports.
• Strong customer service skills with the desire to go above and beyond for both internal and external customers.
• Must be detail oriented, results oriented and able to embrace and adapt to change, along with the ability to effectively multi?task in a deadline driven atmosphere.
• Strong competency in the MS Office Suite (Outlook, Excel, PowerPoint, Word); experience with Visio is a plus.
• Prior experience with ADP Workforce Now platform preferred.
• Ability to use sound judgement in following and applying appropriate laws, regulations, policies, and procedures.
• Demonstrated ability to work proactively, collaboratively, and independently.
• Possess integrity and strong work ethic.
• Excellent interpersonal skills with the ability to communicate with all levels of staff and work well independently or on a team.
• Strong verbal, written, analytical and persuasive skills.
• Strong organizational skills and attention to detail.
• Ability to work occasional evenings and weekends.
• Ability to travel occasionally, with some overnight stays.

Physical Demands

• Standing: Frequently
• Walking: Frequently
• Sitting: Frequently
• Handling/Use of fingers: Frequently
• Bending: Frequently
• Pushing/Pulling 12 lbs. or less: Occasionally
• Lifting/Carrying 10 lbs. or less: Occasionally
• Lifting/Carrying 11-20 lbs.: Occasionally
• Reaching Outward: Occasionally
• Reaching Above Shoulder: Occasionally
• Squatting/Kneeling: Occasionally

This job description is intended to provide information regarding the essential functions and basic duties of this position. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills, and duties that could be assigned. Additional functions and requirements may be assigned by management as it deems appropriate. This document does not constitute a contract and is subject to change at the discretion of Hoffman & Hoffman, Inc.

Seniority level

Entry level

Employment type

Full-time

Job function

Human Resources

Industries: Human Resources Services

Referrals increase your chances of interviewing at Hoffman Mechanical Solutions, Inc. by 2x

Job Tags

Similar Jobs