Job Description

Job Description

Job Description

KaufmanIT, Inc., founded in 2010, is a growing and fast-paced IT services company located in Irvine, CA. We take a methodical approach to providing reliable technology support. Our primary focus is to work with our clients to understand their needs and determine the most efficient, cost-effective, reliable, and secure solutions. We work to assess our client’s current environments and understand their needs. We design, architect, implement and maintain client’s environments in fashion, engineering, legal, financial, non-profit, and professional services among other industries. Our goal is to increase productivity, improve security, reduce costs and provide the greatest level of service all while staying focused on learning about the most current technologies and how they can be applied to further the goals of the organizations we work with.

KaufmanIT has been awarded numerous awards including Orange County Business Journal’s Best Places to Work, Inc 5000 – Fasted Growing Businesses, MSP 501 (top Managed IT Service Provider), and more.

Position Overview:

KaufmanIT is seeking an organized and detail-oriented Administrative Assistant to support our operations. This entry-level position involves a range of administrative tasks that are essential to our IT services.

Key Responsibilities:

1. Email Management:
2. • Review and categorize incoming emails.
   • Respond to routine inquiries and direct relevant communications to appropriate personnel.
3. Administrative Tasks:
4. • Assist with scheduling meetings and maintaining calendars.
   • Prepare and organize documentation as required by the Service Manager.
5. Inventory Management:
6. • Maintain an accurate inventory of assets for clients within our organization.
   • Coordinate with clients regarding additional asset needs
   • Coordinate with outside vendors for equipment and account coordination
7. Collaboration with Service Manager:
8. • Work closely with the Service Manager to ensure the efficient operation of services.
   • Assist in tracking service requests and maintaining records.
   • Review potential applicants for open positions and schedule interviews.

Qualifications:

• High school diploma or equivalent; relevant coursework in administration or IT is a plus.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.

o   Available to work full-time in office in Irvine, CA

o   Professional and extremely reliable

o   Outgoing personality

o   Ability to provide top-level customer support

o   Ability to multitask and not be easily distracted

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