Job Description

Job Description

Job Description

Position Summary:
We are seeking a highly organized and detail-oriented Administrative Assistant with experience in home healthcare to join our team in Virginia. The ideal candidate will have a strong background in human resources , be skilled in managing and organizing client records , and must possess a valid drivers license with reliable transportation. This role is essential in supporting day-to-day administrative operations, ensuring compliance, and contributing to a smooth and professional client and employee experience.

• Provide general administrative support to the office and field staff.

• Maintain accurate and up-to-date client records, documentation, and care plans.

• Support HR functions including onboarding, tracking credentials, employee file management, and assisting with recruitment coordination.

• Ensure compliance with Virginia state regulations and healthcare documentation standards.

• Manage scheduling, appointment reminders, and coordination between caregivers and clients.

• Handle incoming calls, emails, and other correspondence professionally and promptly.

• Assist with billing, payroll preparation, and timekeeping as needed.

• Drive locally for errands, client-related visits, or supporting mobile administrative tasks when required.

• Uphold client confidentiality and HIPAA compliance at all times.

• Proven experience in an administrative support role, preferably in a home healthcare setting.

• Knowledge of Virginia home healthcare regulations and HR best practices.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and client record management systems.

• Strong organizational and time management skills.

• Excellent verbal and written communication skills.

• Valid drivers license and reliable transportation required.

• High school diploma or equivalent; Associate's or Bachelor's degree in Business Administration, Healthcare Administration, or related field preferred.

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